#Power bi workspace how to
#Power bi workspace update

Report designers also use Workspaces to create and share Apps, a collection of reports and dashboards available to internal users.Īpps are a handy way to share reports with particular user groups, such as stakeholders. Reports created in Power BI Desktop are published to workspaces. ‘My Workspace’ is ideal for personal content, similar to OneDrive or a personal document folder.Īvoid using this area to create reports and dashboards for sharing with your team.

This article from Microsoft explains the differences between these options. Workspaces are based on either the classic or new experience. Users can add workspaces for teams, projects, and departments – whatever makes sense for the team and organization. Workspaces are a collaborative space for dashboards, reports, and datasets, with varying levels of permissions. Now you have some idea of how and when to deploy these spaces.Power BI Service is based on ‘workspaces’, which contain links to dashboards, reports, and datasets. Keep an eye on Microsoft’s monthly updates as they continue to add capabilities into Power BI Service.

#Power bi workspace update

Make edits to an app before updating it, so user audience does not see changes until you explicitly update app.

Add members to the space and control their rights to content within the space.

Edit and create content that will go into the App.

When you are ready to commit those changes or additional content, you simply click Update app from the workspace. So your audience won’t see the changes until you decide. You can edit or make incremental changes without committing those changes to the published version of the app. One nice feature of this relationship is that when you publish an app, the app workspace then functions like a staging area.

those who will only consume content and not necessarily contribute to development efforts.

If your team or audience is relatively small, you won’t need to make an app out of your workspace.Ĭreating an App is best for deploying to: Simply put, an app comes from one and only one workspace.Ĭreating an app from our workspace is the easiest way to distribute reports to large audiences without worrying about access to files or content being edited. Administrators of the workspace can add things like Row Level Security or appoint other Admins.Īn App is just a distributed, read-only version of the contents from the workspace. You can take advantage of existing Security Groups from Power BI or Office 365 or simply add users manually. If you publish a report from Power BI Desktop, you will need to select a workspace to put it in.Įach workspace should have some logical grouping to it such as Marketing, IT etc.

If more than one person will be accessing the content, then a dedicated workspace should be created. Access and rights’ can be managed at the workspace level.Īll accounts come with a default “My Workspace” but this should not be used for even the simplest of collaborative efforts. The workspace can serve as a space to bring together different reports and datasets created by different users. In addition to those capacities is perhaps its most powerful feature, collaboration. The basic function of a workspace is to store and organize your Power BI content.

a Workspace is used mainly for collaborating on content.

#Power bi workspace how to

Knowing how to use workspaces and apps in Power BI will allow you to take advantage of some of its best collaborative features.īefore we go into each area, the main distinction is as follows: Apps are slightly newer to the Power BI Service but are closely related to workspaces. Two important features of Power BI Service are Workspaces and Apps.